On a Mac, if you want to conduct a simple search, enter the word or phrase into the Search field in the toolbar (upper right-hand corner). However, all of the functionality and most of the directions are the same in Word 2016 on both platforms. Note: the screen captures and directions in this post apply to Word for Mac 2011 and Word for Windows 2010. So if you already know how to access and use your advanced Find and Replace dialogue box, scroll down to the How to use Find/Replace for Copyediting section below. Beneath that, I will describe how to accomplish each of the bulleted items above. Correct simple formatting problems, such as extra spaces or paragraph returns.īefore we get into how to accomplish each of these finds, you need to know the basics of using Find and Find and Replace.Discover unnecessary prepositional phrases.Revise passive to active verb construction.Here are just a few ways you can use Find/Replace to improve your writing: I WANT to let you in on a secret: Word’s Find and Replace feature is an indispensable editing tool.